There are five management functions namely; planning, organizing, staffing, leading and control. Planning is the initial step in management and influences all the other functional elements.
Planning involves the selection of missions, objectives to be achieved and the strategies to be used to achieve these objectives. It is a major factor in management since it has vital significance and reflects on the long term operational costs.
Managers and other management staff usually have the cumbersome task of spending huge sum of money in upgrading, reconfiguring and reconstruction of health facilities to meet the standard of the ever-changing consumer and technological trends.
Healthcare facility planning is faced with many challenges; some of these challenges include scarce resources, unpredictable business environments, high cost of acquisition of modern equipment and the unpredictable changes in consumer expectations.
Planning and designing a health facility within budget in institutions
Planning involves the formulation of goals, objectives and ways to reach the established goals. It is a cumbersome process especially with the declining trend in the current world economy. Planning and designing a health facility within an existing budget allocation can be very demanding since the economic trend at the time of construction cannot be perfectly estimated. This may leave some loopholes of uncertainty because forecasting cannot be 100% efficient (US department of health and human services, 2009).
Managers are responsible for the day to day running of the firm. They also contribute greatly to the goals and mission of the company. Due to these responsibilities, they are faced by many hurdles such as the acquisition of equipment to handle the terminally patients and the acquisition of proper and qualified medical personnel.
Therefore managers should emphasize on:
i, Building or reconstructing the health facility with needs of patients and the staff in mind.
ii, Optimization and maximization of the health care infrastructure for the provision of better services to the general public.
Plans are aimed at achieving results. For all situations involving organization of human efforts, planning enables people to know the purposes, and this acts as a guideline to what each person is expected to do so as to achieve the unified expected goal.
All other functional elements of management are designed to back and support the accomplishment of the objectives. Planning precedes all other functional elements such as organizing, staffing, leading and control.
All managers and management staff in a health facility do planning but at different levels. In each level, managers or supervisors have a degree of discretion and responsibility in planning. The only difference is the extent of coverage of planning in the organization, therefore, depending on the degree of authority given to them, they do more planning than others. The success of every manager in any organization is based on his ability to plan.
The efficiency of the planning is measured by the manager’s contribution to the overall objectives set by the health care organization; that is, the time, cost and other factors that are required in the formulation of the objectives.
Plans may therefore enhance the achievement of the objectives and are efficient once they achieve the purpose at a reasonable cost. Therefore the plan will assimilate all the factors involved in the achievement of the objectives.